Measures to Be Taken if There is Misplacement or Theft of The Property Documents - Raja Aristos Advice

If there is a theft, loss or any misplacement of the property documents it is an issue for property owners since no transaction will be processed without checking the original sale deed.

It is only one of the proofs of ownership of the property. If there is a loss of original document the owner must get the duplicate document so the chances of misuses will be decreased. Here’s how it is.

FIR: - The owner should file the First Information Report with the police as soon as possible. In the reports the loss, stolen or misplaced of the property document should be clearly mentioned.

Advertisement: - An advertisement stating the loss of property document must be published in the daily English newspaper and a vernacular newspaper. The owner should wait for at least 15 days to see if anybody finds the document and returns it.

Undertaking: - About the loss of the property document, an undertaking must be prepared on a stamp paper, along with the property details, an advertisement copy and the police complaint number. It must be registered and notarized.

Duplicate deed: - The owner must go to the registrar’s office, where his property was registered at the time of purchase, to get the duplicate copy of the sale deed. The entire relevant document should be produced at the registrar’s office and the requisite fee must be paid.

Points to be noted

The owner must maintain a copy of news paper advertisement, copy of complaint as proof of loss and action taken.

If the property is a mortgage and if the bank misplaces the document, it must be notified to the owner so that a proper action will be taken. Anyhow the bank must hold the cost to get the duplicate documents.